Easily locate any property stored in your Inventory Base account using the search and filter tools within your dashboard.
Searching for a Property
1. From the top menu, click on Properties.
2. In the search bar, begin typing the property’s address — you can enter:
A full or partial street name.
The first or second line of the address.
The postcode.
Inventory Base will instantly display matching results as you type.
Filtering Properties
To narrow your search further, use the Filter options on the left-hand side.
💡 TIP: Use these filters to quickly refine large property lists and find specific records faster.
Filter Options
Filter Option | Description / Use Case |
Reference | Search by the unique reference assigned to the property. |
Remote ID | Search using the external system or integration ID (if applicable). |
Filter by the property’s Unique Property Reference Number for accurate identification. | |
Client | Search by the associated client name linked to the property. |
Bedrooms | Filter by the number of bedrooms recorded for each property. |
Type | Filter by the property type (e.g., Flat, House, Bungalow). |
Detachment | Search by property detachment type (e.g., Detached, Semi-detached, Terraced). |
Furnishing | Filter based on furnishing status (Unfurnished, Part-furnished, Fully furnished). |
Last Inspection Date | Filter by how long ago the last inspection occurred (e.g., 30, 60, or 90+ days). |
Display properties that include specific tags for easy grouping and tracking. | |
Search using the name or email address of any associated contact. | |
Choose whether to include units (flats or rooms) linked to parent properties in your search. | |
Last Inspection Type | Filter by the type of the most recent inspection (e.g., Inventory, Check-Out, Mid-Term). |
Sort By | Adjust how search results are displayed (e.g., A–Z, date created, or last inspection date). |
💡 TIP: Use multiple filters together for more accurate searches — for example, combine Client, Last Inspection Type, and Tags to quickly locate specific portfolios or overdue inspections.
Custom Fields in the Filter List
Any Custom Fields that have been configured and ticked to appear within the Filter List will also display here, allowing you to search or filter based on those specific data points — for example, Branch Code, Meter Number, or any other custom criteria you’ve created.
